Reporting floor
Results are reported at team, department and location level. Groups below a minimum size are not reported at all, because a group of two is an individual.
Trust
The easiest way to measure a workplace is the fastest way to lose it
Individual-level tracking is technically simple, immediately available in most badge and network systems, and the single most reliable way to make a workforce stop cooperating with anything the workplace team does next. It is also the harder position to defend to a works council.
Hero illustration — chTrust
Aggregation first is an architecture, not a policy
The distinction that matters is where aggregation happens. A system that collects individual records and then reports them in groups still holds individual records, which means they can be requested, subpoenaed, re-purposed by a future manager, or breached.
A system aggregated by design does not create the individual record in the first place. The difference is invisible in a demo and decisive in a works council meeting, because one is a promise about behaviour and the other is a statement about capability.
What this means in practice
No manager view of a person
There is no screen, export or permission level that shows what one named employee did. Entry Pass is the exception, and only the employee sees their own.
Observation over identification
Where an observation study will answer the question, it is preferred over a technology that identifies. The oldest method is often the most privacy-preserving one.
Purpose stated before collection
What is measured, why, for how long and who sees it. Written down before the study starts, which is both the legal requirement and the thing that makes participation rates hold.
ISO 27001 certified
Certificate 0202968, Workplaced Technologies Ltd, via Intertek under UKAS accreditation.
A processing agreement that matches
The DPA describes the same architecture the product implements, rather than a broader permission the product happens not to use yet.
Get the works council briefing
A briefing you can forward without rewriting it: what is measured, what is never created, how each commitment is checkable, and the five documents to ask for. Written for the meeting you have to survive, not for us.
Questions we get asked
Do you collect personal data?
It depends on the product, and the architecture reports patterns rather than people by design. That is a decision taken before the first sensor, not a policy added after a works council asked.
What is processed, on what basis, who may see it and how long it is kept is settled per project before implementation, and written down.
Can our employer see my individual answers?
Entry Pass is for the individual. There is no manager view of it.
Where a product does report to the organisation, it reports aggregated patterns. If you are evaluating this as a works council, ask for the specific configuration in writing rather than relying on a website: that is what the DPA is for.
Is Wi-Fi occupancy data anonymous?
We describe it as aggregated, which is the honest word. It produces utilisation at building, floor and zone level and is not a tool for observing an individual.
How far that goes depends on the network, the configuration and the contract, so the answer for your building is the one in your agreement rather than the one on this page.
Who owns the data?
That is settled in the agreement between you, Workplaced and any partner involved, along with access, permitted use and retention. It is a contractual question and a website is the wrong place to answer it in general terms.
What security documentation is available?
Workplaced Technologies Ltd holds ISO 27001 certificate 0202968, via Intertek under UKAS.
The certificate, the sub-processor list, the standard data processing agreement and the penetration test summary are handed over after contracting, under confidentiality. They exist and they are current; they are not published on the open web.