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For CFOs

See what the workplace returns for every dollar it costs

Real estate is one of the largest costs on the books, and it is usually judged by its rent alone. Workplaced puts two figures beside it: the workplace value per employee (WVE) and the Workplace Value Ratio (WVR). Dynamics measures the inputs; Balance and Taxonomy show how each option moves both figures and its total cost, with every number marked as measured, calculated or assumed, before you sign.

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From a proposal to two figures the board can weigh

Where you are

A lease, fit-out or hybrid proposal awaits approval

  • One of the largest costs, judged by its rent alone
  • A number that traces back to a rule of thumb

How the solutions work together

  1. DynamicsAnalyzeMeasures what teams need and how well the workplace fits, and calculates WVE and WVR from it.
  2. BalanceConfigureShows what each hybrid policy does to both figures, per team.
  3. TaxonomyConfigurePrices stay, downsize or consolidate, with area and cost per space type.

What can happen

Every option on the same footing, before you sign

  • Workplace value per employee (WVE) per scenario
  • The Workplace Value Ratio (WVR) per scenario
  • The total cost, with each figure marked measured, calculated or assumed

Twelve months on, measure again against the case that justified the decision.

Sound familiar?

What gets in your way

  • Lease proposals priced on square metres from rules of thumb
  • No view of what the space is actually used for before you sign
  • One of your largest costs, with little evidence behind it
  • A hybrid work policy proposed without its financial effect
  • Business cases that do not survive the first question

When it comes up

  • A lease renewal or break option is coming up
  • A proposal to downsize, consolidate or relocate
  • Budget season, with a target on real estate cost
  • A hybrid work policy on the board's agenda
  • An investment request for a fit-out or redesign

Two figures for the board, and what moves them

Workplace value per employee (WVE)

The value your workplace generates per employee, in dollars, after workplace-related costs such as real estate and attrition. Dynamics calculates it from what teams report about how they work, per team and location, never per person.

Workplace Value Ratio (WVR)

How much workplace value every $1 invested in the workplace generates. It puts a fit-out, a renewal or a hybrid policy on the same footing as any other investment request.

Both figures per scenario

Balance shows what a hybrid policy does to them per team; Taxonomy does the same for stay, downsize or consolidate, with area and cost per space type. Calculated scenarios, not promised savings.

Definitions, not results: your own figures are calculated from your data.

How it runs, from your seat

  1. A proposal arrives with a number and no measurement

    A lease renewal, a consolidation, a fit-out budget or a hybrid mandate, with a figure in it that traces back to a ratio. This is where finance usually enters, and it is the right moment to ask for a comparative position before approving.

  2. A short, cheap measurement before the big commitment

    A quick scan of current use against the benchmark converts a speculative proposal into a scoped one. It is the smallest spend in the chain and the one that most often changes the size of everything after it.

  3. The evidence base, and the two figures

    Dynamics measures what people need from the place, by team, and from that the workplace value per employee and the ratio to what the workplace costs. It is not an opinion, and it is reported at a level a works council accepts, which removes the second most common reason these projects stall.

  4. Scenarios priced, not argued

    Taxonomy turns the measurement into a programme of requirements and a business case with scenarios: stay and reconfigure, downsize, consolidate. Each with area and cost per space type. This is the point at which the decision becomes a choice between numbers.

  5. The policy priced on the same data

    Balance takes the hybrid options HR is considering and shows what each does to space, satisfaction, commute and emissions, recruitment appeal, workspace effect on the work and cultural fit, per team. The building decision and the policy decision are made together, once.

  6. Measured again, against the objective

    Twelve months on, the space is re-measured against the baseline and the case that justified it. It is the difference between a saving that was projected and one that was confirmed, and the data belongs to you either way.

Products that fit finance

Case

Scale-up · 1,200 employees · 700 Dynamics respondents

Stay or move

  • Assumed requirementAssumed
    13,500 m²
  • Current officeCurrent
    11,500 m²
  • Calculated requirementCalculated with Taxonomy
    10,000 m²
Taxonomy calculated the requirement from 700 respondents in Dynamics.

In that calculation

Staying avoids 2,000 m² of extra rent.

At $600 per m², that is $1.2 million a year.

Status A calculated scenario without an occupancy analysis, not a realised saving.

What other organisations found

  • 500-person professional services firm

    Dynamics

    Turnover reduced from 18% to 15% · ~$900K potential annual value

    Understanding what was driving employee turnover

    Challenge
    Turnover had reached 18%, but leadership could not determine whether culture, the workplace or hybrid working was driving employees to leave.
    What we found
    The analysis uncovered issues around autonomy, comfort, privacy, hybrid coordination, meeting spaces and the experience of newer employees.
    Impact
    Addressing the highest-impact issues reduced turnover to 15%, significantly lowering replacement costs while improving the employee experience.

  • 600-person government municipality

    Balance

    +4% retention · ~$100K increase in workplace value

    Building a more effective hybrid schedule

    Challenge
    The organization needed a hybrid model that balanced employee needs, collaboration and organizational objectives.
    What we did
    We modeled who needed to be in the office, when and why, based on work requirements, collaboration patterns and company objectives.
    Impact
    The recommended schedule improved retention by 4% and generated approximately $100K in additional workplace value.

  • 1,000-person organization

    Taxonomy

    10% smaller footprint · ~$630K potential annual savings

    Designing the right workplace before a lease renewal

    Challenge
    The organization needed to define its future workplace requirements before committing to its next lease.
    What we did
    We modeled workforce needs, attendance, schedules and different space mixes to determine the right footprint and configuration.
    Impact
    The recommended plan reduced the required footprint from 14,000 m² to 12,600 m², while maintaining the required capacity and mix of spaces, reducing potential annual real estate costs by approximately $630K.

Go deeper

Discuss the proposal you have to assess

A conversation of 45 minutes. You get a reply within one working day and a short written summary afterwards. Describe in your request the decision, the period and the buildings concerned.

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