Data Privacy Policy

WORKPLACED Technologies Ltd, a private limited company by shares incorporated in the Dubai International Financial Markets under License Number CL9112 (“WORKPLACED”). WORKPLACED has developed comprehensive, data-driven workplace SaaS solutions and offer professional services such as consultancy and project management.

If You are located in the European Union or the European Economic Area, the contracting entity (i.e. Your counterparty) is WORKPLACED Technologies Europe BV - a private limited liability company incorporated under the laws of the Netherlands under registration number 95622462, with its registered office at Smienteneiland, 8, Meerstad, 9613 BG Groningen, Netherlands - instead of WORKPLACED Technologies Ltd.

This Privacy Policy applies to all Service, Products, applications and websites that are offered and provided by WORKPLACED, its divisions and its affiliates.

If You are located in the European Union, a data controller will responsible for Your information.

This Privacy Policy (“Privacy Policy”) discloses the privacy practices for WORKPLACED (sometimes referred to as “WORKPLACED”, “we”, “our” or “us”) with regard to Your (“You” or “Your”) use of the website (www.workplaced.com) (the “Site” or “Sites”). This Privacy Policy complies the European General Data Protection Regulation in force (“GDPR”). References to “WORKPLACED”, “we”, “our” or “us” in this Privacy Policy shall be construed according to Your location (i.e. a reference to Workplaced Technologies Europe BV instead of WORKPLACED Technologies Ltd). All data processing activities for EU customers shall be governed by the GDPR and applicable data protection laws.

Please read this Privacy Policy carefully so You understand how WORKPLACED processes and protects Your information and also in order to ensure that the benefits and obligations of the license granted are understood. We also encourage users talk to us with any questions, comments or suggestions having read this Privacy Policy.

In the course of providing You a high quality WORKPLACED experience and through Your interactions with us, WORKPLACED collects information about You and about Your use of our Site.

WORKPLACED takes Your privacy and its obligations under data protection laws very seriously, and we strive to be transparent at all times about our treatment of Your information.

Registration information

Before You can sign up for WORKPLACED, You will need to provide Your email address and, in case of a professional offering its services through the Sites, a copy of Your license or professional credentials. We will use this information to set-up, validate and administer Your account. You must also consent to the privacy practices set out in this Privacy Policy, as well as agree to our General Terms and End-User License Agreement in order to sign up.

We may use Your information to send You information about our Services and Products, and provide You with information about other goods and services we offer that are similar to those that You have already used or enquired about to market to You. If You are an existing customer, we will primarily contact You by electronic means (email or SMS) with information about goods and services similar to those which You have expressed interest in.

You may use Your settings for email and mobile notifications to control notifications You receive from our Services. You may also unsubscribe from a notification by following the instructions provided with the notification or instructions available via the Site.

Personal account information

Once registered with WORKPLACED, if You are an employee invited by a company, You should provide additional information in Your personal account profile, including, but not limited to, Your personality profile, educational level, gender, nationality, time with the organization, workplace experience, preferences, and dynamics. If You independently signed up, You will provide the same information as an invited employee, along with details about Your role, management level, and employment type, in addition to company details such as size, industry sectors, and workplace office information. If You are representing a company, You will need to provide company details like size, industry sectors, workplace office information, an employee database for invitations, and space types in each office, depending on the services You require. This information can be updated or removed by You at any time, and You may choose whether to make some of this information publicly visible to other social network participants.

Information we receive from You

We collect information when You navigate the WORKPLACED site. We may use this information to make inferences, such as about the content, subjects and ads You may be interested in. If You have agreed to our use of cookies (see our Cookie section and policy below) and one of our cookies on Your device identifies You, Your usage information and the log data described below, such as Your IP address, will be associated by us with Your account. Further, if You email us, we will keep the email message, etc. Moreover, if You enter Your email address at any point, we will keep this information for future use.

We also receive and use Your information when You decide to contact us. If You email us, we may keep Your message, email address and contact information. We need this to categorise Your enquiry, respond to it and, if applicable, investigate any breach of our General Terms, the End-User License Agreement or this Privacy Policy. We may also use this information to customise and improve our services over time. We do not use this information for external advertising.

Cookie information

A cookie is a small piece of data that is sent to Your browser from a Web server and stored on Your computer’s hard drive. A cookie cannot be used to read data off Your hard disk, nor can it read cookie files created by other sites. We use cookies to improve Your experience on the Site; for example, by setting a cookie on Your browser, You would not have to log in a password more than once, thereby saving time. You can choose whether to accept cookies or not by changing the settings of Your browser. You can reset Your browser to refuse all cookies or allow Your browser to show You when a cookie is being set. If You reject the cookies on the Site, You may still be able to use the Site, but Your use may be limited in some areas or limited to certain functions of the Site.

The WORKPLACED Site uses session cookies and persistent cookies to better understand how You interact with the Site, to monitor aggregate usage by and web traffic, to enable You to access surveys and to make improvements the Site. You can learn more about the use of cookies in our Cookie Policy.

Log information

When You use our Site, WORKPLACED may use information such as Your IP address, browser type, operating system, referring web page, mobile carrier, device and/or application identifiers, search terms, and cookie information to align our services with changes in Your device usage patterns, to administer the Site and to gather certain demographic information for aggregate use. We may also receive log information when You view or interact with links on the WORKPLACED site, including sites operated by third parties.

We will only process the information we collect about You in accordance with this Privacy Policy or where You have otherwise authorized us to do so by granting us Your explicit consent.

We engage service providers to perform certain functions on our behalf and help us provide our Services and Products. We may share Your information with such service providers, who are carefully selected by us, where we impose legal obligations on them which are consistent with this Privacy Policy, and on the condition that they act only on our instructions and keep Your information secure. We may also share Your information with other entities within the WORKPLACED group and we have implemented technical and contractual measures to help ensure that Your information is secure throughout the WORKPLACED group.

Subject to implementing relevant safeguards under GDPR, the data that we collect from You may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It will also be processed by staff operating outside the EEA who work for us or for one of our service providers. We will take all steps necessary to ensure that Your information is subject to the required technical and organizational measures as required under law and are treated in accordance with this Privacy Policy.

Users of the Site are prohibited from revealing any information that might identify another user; and doing so will constitute grounds for immediate termination of that user’s account.

We shall comply with all applicable Data Protection Laws in connection with the procession of any of personal data, including the GDPR and the DIFC Data Protection Law (DIFC Law No. 5 of 2020). We acknowledge that transfers of EEA Personal Data from the our affiliate in Netherlands to us constitute Restricted Transfers under Chapter V of the GDPR, and agree to execute and be bound by the applicable module of the Standard Contractual Clauses set out in Commission Implementing Decision (EU) 2021/914 ("EU SCCs"), which are incorporated by reference herein and shall prevail over any conflicting provision in respect of such transfers.

Legal requests

WORKPLACED takes Your right to privacy very seriously and has taken measures to safeguard Your personal data. WORKPLACED will only disclose Your personal data other than as set out above in the event we are required to do so by law, rule, regulation, law enforcement, governmental official, legal authority or similar requirements.

WORKPLACED uses the collected data for various purposes:

• To provide and maintain the Service
• To notify You about changes to our Service
• To allow You to participate in interactive features of our Service when You choose to do so
• To provide customer care and support
• To conduct industry analysis and benchmarking in aggregate form without identifying Your data

We are committed to protecting the security of Your information. We use a variety of industry-standard security technologies and procedures designed to help protect Your information from unauthorized access, use, or disclosure. Despite these measures, You should know that we cannot fully eliminate security risks associated with information and transmission of data over the internet, it can never be completely secure. In the event of a data security breach, we will take all essential actions as required under applicable laws.

The Site may contain links to other sites. The linked sites are not necessarily under the control of WORKPLACED. Please be aware that WORKPLACED is not responsible for the privacy practices of such other sites. WORKPLACED encourages You to be aware when You leave this Site and to read the privacy policies of each and every web site that collects personal information. If You decide to access any of the third-party sites linked to this Site, You do this entirely at Your own risk. Any links to any partner of the Site is responsibility of that partner and WORKPLACED shall not be responsible for notification of any change in name, or location of any information on the Site.

You also have a legal right under the GDPR and other relevant data protection laws to: (i) access the information we hold about You and (ii) to a copy of any information about You held by us. Upon request, we will provide You with access to and a copy of this information. You also have a right to (iii) correct any errors in this information, (iv) request its deletion or (v) to object to any processing operations (provided we are not under legal obligations to retain certain information) and (vi) to revoke any given consent at any time.

We reserve the right to decline requests that are (i) unreasonably repetitive, (ii) that jeopardize the privacy of others, (iii) the validation facility, (iv) the interests of justice, (v) or where we are otherwise required to retain Your personal data by law.

You can exercise Your rights to access, edit and delete Your information in accordance with the GDPR or other relevant local privacy laws at Your location – at any time by Contacting Us or emailing us at support@workplaced.com. Lastly, if You are a European Union resident, You also have the right to submit a complaint to the relevant data protection authority in Your European Union member state.

Update and deletion of Personal Information

If Your personal information changes (such as Your address), You can update Your profile on the Profile page of the Site. WORKPLACED will correct, update or remove Your personal data as directed or You can do so Yourself via the self-service Profile page mentioned above.

If You no longer desire to use the Site, You may permanently delete Your WORKPLACED account. The time to deactivate Your account will vary according to Your prior history with WORKPLACED. In the simplest cases, deactivation will be prompt following the receipt of a “cooling off” communication reminding You of the results of deactivation.

Notification of Changes

We may update this Privacy Policy at any time, with or without advance notice. In the event of any change in the way we treat Your personal data, or in the Privacy Policy document itself, we will display a notice on the WORKPLACED website (www.workplaced.com) or send You an email, so that You may review the changed terms prior to continuing to use the Site. As always, if You object to any of the changes to our terms, and You no longer wish to use the Site, You may contact WORKPLACED Support to deactivate Your account. Unless stated otherwise, our current Privacy Policy applies to all information that WORKPLACED has about You and Your account.

Site and Service Updates

As necessary, WORKPLACED may send You Site and service announcement updates. You are not able to unsubscribe from service announcements, which contain important information about the Site, unless You delete Your account. WORKPLACED primarily communicates via e-mail with You to provide requested services and to resolve issues relating to Your accounts.

Should You have questions about this policy or WORKPLACED’s information collection, use and disclosure practices, feel free to Contact Us at +61 497 251 251. You may also contact us by a written request at WORKPLACED, Attn: CTO - Data Protection, support@workplaced.com, legal@workplaced.com.

We will use all reasonable efforts to respond promptly to requests, questions or concerns You may have regarding our use of personal information about You. Except where required by law, WORKPLACED cannot ensure a response to questions or comments regarding topics unrelated to this policy or WORKPLACED’s privacy practices.